Support the transition and creation of Gellung Warl through culturally informed records and information governance.
Aboriginal and Torres Strait Islander people are encouraged to apply.
Overview
The Assembly’s objective is to promote the self-determination and empowerment of Traditional Owners and Aboriginal Victorians through the Treaty process by:
- Acting as the First Peoples’ Representative Body to negotiate and agree Statewide Treaty and Interim Agreements,
- Acting as the Aboriginal Representative Body to support Treaty negotiations (including administering the Self-Determination Fund),
- Enabling Traditional Owners and Aboriginal Victorians to exercise sovereignty, the right to self-determination and other rights; including those contained in the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP).
Walk with us and make history!
The Role
The Public Records Officer provides advice and guidance relating to the Assembly and Gellung Warl’s information and records management requirements, ensuring effective processes and practices and compliance with relevant organisational, statutory and other requirements through the Transition and ongoing.
Key Duties:
- Support the establishment of the records management program.
- Provide input to and delivery of records management and systems training for Gellung Warl staff and Members as part of the Transition.
- Ensure the currency and accuracy of records-related polices, processes and guidelines for Gellung Warl.
- Engagement with stakeholders to understand emerging needs, strengthen relationships and provide practical advice and training.
- Ensuring SharePoint and related systems support business needs and comply with organisational, legislative and other applicable standards and expectations.
- Provide expert advice and stay informed on legislation to guide sound information governance and records strategies and practices, engaging with external stakeholders such as PROV and OVIC.
- Support audits, compliance reviews, and reporting requirements, contributing to continuous improvement in records and information governance.
- Support Freedom of Information, Privacy and Information Security processes and administration.
- Actively contribute to organisational & technical projects and programs as well as developing options for improving business processes and systems and ensuring records management is appropriately considered in line with Internal Rules as well as PROV and other standards.
- Ongoing, to lead the enhancement and development of information and records management practices across Gellung Warl, providing expert advice, ensuring adherence to policies while practicing and embodying cultural awareness.
- Provide records management input to the design and deployment of MS365/SharePoint for Gellung Warl to ensure the solution meets the essential requirements for commencement and provides a platform to build on into the future.
- Collaborate with stakeholders and subject matter experts including the Knowledge Management Working Group to implement and support records and related programs for Gellung Warl including the development of Internal Rules.
Skills & Experience Required:
- Comprehensive knowledge of Victorian Aboriginal Communities and organisations.
- Demonstrated skill and capacity to work effectively and with integrity in the context of a Victorian Traditional Owner Representative Body.
- Demonstrated skill and capability to lead an Information and Records Management program, especially in a Victorian Government context including the application of legislation, standards, principles, frameworks, classification, retention & disposal and security schemes.
- Awareness of Indigenous Data Governance and Indigenous Cultural and Intellectual Property principles and application.
- Ability to develop and administer operational processes, procedures and enablement to support operations in relation to records management.
- Strong organisational and project management skills with an ability to work to timelines and be outcome focused whilst managing multiple tasks.
- Ability to work both independently and collaboratively as a productive team member.
- Excellent communication skills and the ability to influence, collaborate and educate with sensitivity.
- Strong time management and prioritisation abilities.
- Proven ability to engage with stakeholders at all levels.
Salary & Term:
Fixed term until 30/06/26
Salary from $97,955 – $111,142 per annum (full-time equivalent) plus superannuation and salary packaging, based on experience and expertise.
Location:
Collingwood
Full Job Profile Attached
If you are ready to take on a challenging role and make a significant impact, please submit your resume, cover letter, and any other supporting documents to [email protected]
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Note that interviews may commence prior to application close dates as suitable applications come through so job may be filled before close date.
Application Closing Date: 25 January 2026.