Aboriginal and Torres Strait Islander people are encouraged to apply.
Overview
Gellung Warl – meaning ‘tip of the spear’ in Gunaikurnai language – is a First Peoples’ representative and deliberative body, underpinned by Aboriginal Lore, Law and Cultural Authority.
Gellung Warl’s underlying purpose is to promote collective self-government, self-determination and empowerment of Traditional Owners and Aboriginal Victorians, including by:
- by representing First Peoples in Victoria and exercising decision making powers in relation to First Peoples in Victoria
- representing First Peoples in Statewide Treaty negotiations with the State, including undertaking ongoing Statewide Treaty negotiations, and supporting Traditional Owner treatymaking
- providing for ongoing truth-telling and healing
- advising the Parliament and the State government in relation to matters that affect First Peoples and holding the State government to account in relation to its commitments to, and the impact of its actions on, First Peoples.
Walk with us and make history!
The Role
The purpose of this role is to lead and manage Gellung Warl’s records and information management systems to ensure compliance with legislative requirements, proper recordkeeping practices, and secure access to organisational information. The role supports Gellung Warl’s statutory functions, governance obligations and operational priorities by ensuring records and information management practices are robust, practical, culturally informed and fit for purpose.
This role requires the ability to navigate a complex governance and compliance environment, ensuring records and information management systems, practices and advice uphold Gellung Warl’s legislative obligations, cultural authority, internal rules and organisational values while maintaining constructive relationships with staff, Members and external stakeholders.
As part of the Assembly Business function, the Public Records Manager leads the development, implementation and continuous improvement of Gellung Warl’s records and information management framework. The role provides expert advice and operational leadership across records governance, information access, SharePoint and MS365 recordkeeping practices, policy development, staff capability, and compliance activities. The role works closely with governance, business and technical stakeholders to ensure that organisational information is managed securely, accessibly and in accordance with legal and operational requirements.
Key Duties
- Lead the ongoing development and maturity of Gellung Warl’s records management program, ensuring it protects organisational memory, accountability and access to information.
- Oversee the management and continuous improvement of SharePoint, MS365 and related recordkeeping environments to ensure they support business needs and comply with legislative, organisational and operational requirements.
- Provide practical advice, guidance and training to staff and Members to build capability in records and information management and support confidence in meeting obligations.
- Manage and monitor records-related compliance activities, including audits, reviews, reporting requirements and continuous improvement actions.
- Support and coordinate records-related aspects of Freedom of Information, Privacy and Information Security processes and administration.
- Provide records and information management input into organisational and technical projects, system design, process improvement and implementation activities to ensure recordkeeping obligations are considered early and embedded appropriately.
- Build and maintain productive relationships with internal stakeholders, Members and external bodies, including Public Record Office Victoria and the Office of the Victorian Information Commissioner.
- Identify risks, emerging issues and opportunities relating to records and information governance, and develop practical responses to strengthen compliance, access and control.
- Support the development and implementation of internal rules, business processes and governance settings relevant to records and information management.
- Lead, coach and support staff within the function, including work allocation, supervision, capability development and performance management, where applicable.
- Contribute to broader governance and Assembly Business priorities by working collaboratively across the team to support consistent, high-quality administrative and governance practice.
Skills & Experience Required
Skills, Competencies & Knowledge
- Demonstrated ability to lead an information and records management function or program in a complex, compliance-driven environment, preferably within a Victorian Government, statutory or public sector context.
- Strong knowledge of public records and information management obligations, including relevant legislation, standards, principles, frameworks, retention and disposal, classification and security requirements.
- Awareness of Indigenous Data Governance and Indigenous Cultural and Intellectual Property principles and their practical application in records and information management settings.
- Demonstrated ability to develop, implement and administer operational processes, procedures, controls and enablement to support records and information management outcomes.
- Strong organisational and project management skills, with the ability to manage multiple priorities, work to timelines and deliver practical outcomes.
- Strong written and verbal communication skills, including the ability to influence, collaborate, educate and provide practical advice with sensitivity and professionalism.
- Proven ability to engage effectively with stakeholders at all levels and build trusted working relationships across business, governance and technical environments.
- Sound digital literacy, including demonstrated capability in records and information management in an MS365 / SharePoint environment.
- Strong judgement and attention to detail, with the ability to balance compliance, access, operational practicality and cultural considerations.
- Knowledge of obligations under the Freedom of Information Act 1982 (Vic), privacy legislation and related information governance requirements.
Experience & Qualifications
- Demonstrated experience in the use, implementation and administration of records and information management systems and practices in an MS365 / SharePoint environment, preferably for a Victorian Government body, statutory authority or similar organisation.
- Experience leading or managing records, information governance, compliance, knowledge management or related administrative functions.
- Demonstrated knowledge of Aboriginal communities and organisations within Victoria, and the ability to work effectively and with integrity in the context of a Victorian First Peoples’ representative body or similar environment.
- Relevant tertiary qualification is highly desirable, or an equivalent combination of qualifications and experience.
- As part of our commitment to child safety and in line with the Working with Children Act 2005 (Vic), all roles within Gellung Warl require a valid Working with Children Check (WWCC).
Personal Attributes
- Demonstrates sound judgement, maturity and professionalism in complex governance and compliance environments.
- Shows empathy and respect in working with colleagues, Traditional Owners, First Peoples, Members and stakeholders.
- Leads with integrity, accountability and calmness, and can maintain focus on organisational and operational outcomes.
- Is committed to cultural safety, self-determination and the broader reform objectives of Treaty in Victoria.
- Values collaboration, listens well, and contributes positively to team and organisational culture.
Salary & Term
Ongoing
Salary from $138,631 per annum (full-time equivalent) plus superannuation plus salary packaging, based on experience and expertise.
Location
Metro based.
How to apply
If you are ready to take on a challenging role and make a significant impact, please submit your resume, cover letter, and any other supporting documents to [email protected] or follow the prompts to Apply Now!
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Note that interviews may commence prior to application close dates as suitable applications come through so job may be filled before close date.
Applications close: 12/04/26