Procurement Officer

Aboriginal and Torres Strait Islander people are encouraged to apply.

Overview

Gellung Warl – meaning ‘tip of the spear’ in Gunaikurnai language – is a First Peoples’ representative and deliberative body, underpinned by Aboriginal Lore, Law and Cultural Authority.

Gellung Warl’s underlying purpose is to promote collective self-government, self-determination and empowerment of Traditional Owners and Aboriginal Victorians, including by:

• by representing First Peoples in Victoria and exercising decision making powers in relation to First Peoples in Victoria
• representing First Peoples in Statewide Treaty negotiations with the State, including undertaking ongoing Statewide Treaty negotiations, and supporting Traditional Owner treatymaking
• providing for ongoing truth-telling and healing
• advising the Parliament and the State government in relation to matters that affect First Peoples and holding the State government to account in relation to its commitments to, and the impact of its actions on, First Peoples.

Walk with us and make history!

The Role

The purpose of this role is to support Gellung Warl’s purchasing and supplier management activities to ensure procurement processes are conducted efficiently, transparently, and in line with organisational policies and regulatory requirements. This is a newly established position responsible for working collaboratively with the Shared Services team to design, implement, and embed Gellung Warl’s procurement function.

The role provides practical coordination, advice and administrative support across sourcing, purchasing, supplier engagement, contract administration, procurement documentation and continuous improvement of procurement practices.

This role requires the ability to navigate a complex and accountability-focused environment, ensuring procurement activities uphold Gellung Warl’s legislative obligations, internal controls, cultural authority and organisational values while supporting efficient and transparent business operations.

As part of the Finance & Procurement function, the Procurement Officer supports the delivery of procurement processes across Gellung Warl, including purchasing activities, supplier engagement, contract management, documentation, recordkeeping, reporting and compliance support. The role works closely with the Chief Financial Officer, risk, internal audit and other internal stakeholders to ensure procurement activity is planned and managed effectively, suppliers are engaged appropriately, and purchasing decisions are supported by sound process, value for money and organisational requirements.

Key Duties

Support end-to-end procurement activities, including sourcing goods and services, obtaining quotations, coordinating approvals, preparing documentation and tracking progress through to purchase and delivery.

• Negotiating procurement terms with existing and new suppliers, including exploring cost-saving measures where appropriate.
• Assist with identifying and evaluating suppliers, considering factors such as cost, reliability, quality, service standards, risk and alignment with organisational requirements.
• Build and maintain effective working relationships with suppliers and internal stakeholders to support responsive, professional and well-managed procurement activity.
• Support the preparation, review and administration of procurement documentation, contracts, purchase records, registers and related correspondence to ensure accuracy, completeness and compliance.
• Monitor procurement activities, contract milestones and supplier performance information, and support timely follow-up actions where issues, delays or risks arise.
• Assist with maintaining procurement policies, procedures, templates, guidance material and records to support consistent and compliant organisational practice.
• Contribute to procurement planning, budget tracking, resource coordination and reporting activities, including preparation of summaries, dashboards, reports and briefing materials for internal stakeholders.
• Support process improvement and continuous improvement activities by identifying opportunities to strengthen procurement workflows, controls, systems and supplier management practices.
• Maintain accurate procurement records, databases and reporting systems to support accountability, audit readiness and sound financial and operational administration.
• Support procurement-related compliance activities, reviews and audits, and assist in implementing improvement actions arising from those processes.
• Provide administrative and coordination support for procurement-related projects and initiatives across Gellung Warl.
• Undertake other duties consistent with the role’s classification and purpose as directed.

Skills & Experience Required

Skills, Competencies & Knowledge

• Demonstrated ability to support procurement, purchasing, contract administration or supplier management activities in a complex and changing environment.
• Demonstrated commitment to Aboriginal self-determination and the ability to work effectively and with integrity in the context of a Victorian First Peoples’ representative body or similar environment.
• Sound understanding of procurement processes, purchasing practices, supplier engagement, contract administration and related compliance requirements.
• Strong organisational and coordination skills, with the ability to manage multiple priorities, maintain accurate records and support timely follow-up of actions.
• Strong written and verbal communication skills, including the ability to prepare correspondence, reports, procurement documentation and guidance materials for varied audiences.
• Demonstrated ability to work both independently and collaboratively as a productive team member in a fast-moving environment.
• Attention to detail combined with analytical skills to support supplier assessment, documentation review, reporting and procurement decision-making.
• Ability to build and maintain effective working relationships with internal stakeholders and suppliers to support procurement outcomes.
• Sound digital literacy, including competence in Microsoft Office Suite and the ability to work with registers, reports, procurement documentation and administrative systems.
• Knowledge of relevant organisational, legislative and policy obligations relating to procurement, records management, privacy and financial accountability is desirable.

Experience & Qualifications

• Experience in a complex, values-led, for-purpose, public sector, statutory, representative or reform environment is desirable.
• Extensive experience supporting procurement, purchasing, supplier management, contract administration, business services or related operational activities is desirable.
• Significant experience working with multiple internal stakeholders and external suppliers in a coordinated service environment is desirable.
• Relevant tertiary qualification in business, commerce, procurement, contract management, public administration or a related field is desirable, or an equivalent combination of qualifications and experience.
• As part of our commitment to child safety and in line with the Working with Children Act 2005 (Vic), all roles within Gellung Warl require a valid Working with Children Check (WWCC).

Personal Attributes

• Demonstrates sound judgement, maturity and professionalism in operational and compliance-focused environments.
• Shows empathy and respect in working with colleagues, Traditional Owners, First Peoples and stakeholders.
• Leads with integrity, accountability and calmness, and is able to maintain focus on organisational and operational outcomes.
• Is committed to cultural safety, self-determination and the broader reform objectives of Treaty in Victoria.
• Values collaboration, listens well, and contributes positively to team and organisational culture.

Salary & Term

Ongoing

Salary from $113,022 per annum (full-time equivalent) plus superannuation plus salary packaging, based on experience and expertise.

Location

Metro based.

How to apply

If you are ready to take on a challenging role and make a significant impact, please submit your resume, cover letter, and any other supporting documents to [email protected] or follow the prompts to Apply Now!

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Note that interviews may commence prior to application close dates as suitable applications come through so job may be filled before close date.

Applications close: 12/04/26